Accommodation

For your convenience, a number of hotels have been selected as the official IWMC 2012 Hotels, and special rates have been obtained. Prices vary from ZAR 626.00 to ZAR 2200.00 per room per night dependant on your preferred category.

There are more than 3000 rooms within a short distance of the Durban International Convention Centre (ICC) offering budget to luxury accommodation.

IWMC 2012 has organized a selection of hotels with excellent room rates to Congress delegates, most of which is within easy access and a short commuting distance from the Convention Centre. As in any city, there is accommodation advertised which may not be suitable for a number of reasons, so if you decide to book your own accommodation, why not seek our advice before booking, and anyway, inform us of your location as we may be able to give useful advice on a range of issues.

Please note that an accommodation booking fee of ZAR 200.00 (including VAT) will be charged for this service.
The hotels listed below have been carefully selected for the delegates attending the IVth International Wildlife Management Congress (IWMC) with the following in mind; distance to congress venue, star rating, cost etc.


Please note the online accommodation booking facility is now closed. Please contact the Hotel of your choice directly.

IWMC ACCOMMODATION 09-12 JULY 2012
Hotel Star Rating Distance from Hotel to ICC Room Rates incl Bed and Breakfast Room Types
      Single Room Double Room
Hilton 5 0km R 1350.00
R 1800.00
R 1950.00
R 1600.00
R 2050.00
R 2200.00
Standard Rooms
Deluxe Rooms
Executive Rooms
Southern Sun Elangeni 4 2 km R 1414.00 R 1582.00 Standard Rooms
Southern Sun North Beach 4 2 km R 1313.00 R 1480.00 Standard Rooms
Garden Court South Beach 3 1.5 km R 757.00 R 908.00 Standard Rooms
City Lodge 3 1 km R 1020.00 R 1352.00 Standard Rooms
Garden Court Marine Parade 3 2 km R 959.00 R 1080.00 Standard Rooms
Tropicana 3 2 km R 825.00 R 626.00 Standard Rooms
Road Lodge 2 1 km R 601.00 R 662.00 Standard Rooms

 

TERMS AND CONDITIONS

Transactions are conducted in ZAR and amounts could fluctuate due to changes in the exchange rate.

All accommodation rates quoted are per room per night, including bed and breakfast. These rates include VAT at 14% and the National Tourism levy of 1%. All extras are for the delegates own account and to be paid directly to the hotel.

All accommodation is booked on a first come, first served basis, subject to availability.

Please note that Road Lodge hotel does not have 2 separate beds per room, there is only one double bed per room should you wish to share.

Delegates not staying at the official congress hotels will need to provide their own transport to the congress venue.
The Congress is being held during a peak period and as such accommodation is limited. It is strongly recommended that accommodation is booked and paid for as soon as possible to confirm your reservation.

Accommodation booked must be pre-paid in full by 1st April 2012. All bookings thereafter are to be paid for on receipt of invoices.

No accommodation bookings will be confirmed or guaranteed without full pre-payment.

Check in at 14h00 and check out at 10h00.

Bank charges will be for the delegates cost.

Please note that an accommodation booking fee of ZAR 200.00 (including VAT) will be charged.

This is a secure site and uses SSL Security and 128 bit data encryption. Delegates’ information will be kept confidential and will not be shared without their permission.

CANCELLATIONS: (HOTEL REQUIREMENTS)

Hilton Hotel:
Cancellation made after 08th May 2012 10% charge on entire stay

Cancellation made after 08th June 2012 100% charge on entire stay

Southern Sun Hotels and Garden Court Hotels:
Cancellation made after 08th May 2012 50% charge on entire stay

Cancellation made after 08th June 2012 100% charge on entire stay

Other Hotels:
Cancellation made after 08th May 2012 10% charge on the first night Accommodation.

Cancellation made after 8th June 2012 100% charge on first night Accommodation.

Cancellation made after 22nd June 2012 100% charge on the entire stay.

Any refunds due will be addressed and only processed after Congress.


LIABILITY

The Congress Secretariat has taken all reasonable care in making arrangements for the Congress. In the event of unforeseen disruptions, neither the Congress Secretariat nor IWMC 2012 can be held responsible for any losses incurred by delegates. The Congress Secretariat acts as an agent only in securing hotels, transport and travel services, and shall in no event be liable for acts or omissions in the event of injury, damage, loss, accident delay or irregularity of any kind whatsoever during arrangements organised through contractors or by the employees of such contractors. Hotel and transportation services are subject to the terms and conditions under which they are offered to the general public. Delegates should make their own arrangements with respect to personal insurance. The Congress Secretariat reserves the right to make changes as and when deemed necessary, without prior notice to the parties concerned. All disputes are subject to resolution under South African Law.

For any accommodation enquiries, please contact The Conference Company:

Sizile Dimba Telephone: +27 31 303 9852
Fax : +27 31 303 9529
Email sizile@confco.co.za

Airport Transfers

Durban’s King Shaka International Airport is located 30km from Durban and is 30 minutes from the ICC Durban.

A Hospitality desk will be set up at King Shaka International Airport to meet and assist all Delegates arriving off their flights.  This Desk will be open prior to the commencement of the Congress and will be manned from the first flight to the last flight.  We will assist you and direct you to your airport transfer to all official Congress Hotels on a hourly basis. The cost per person per trip is R 280.00.Should you require an airport transfer, kindly complete the relevant section on the Accommodation Booking form and please supply all flight details.

Should you wish to book a private transfer, please see below contact numbers for Taxi Services

Mozzie Cabs
086 066 9943

Lighthouse Cabs
083 440 8650

 South Africa is a vast, diverse and incredibly beautiful country.

For many people the big game that roam just beyond the city lights of Pretoria and Johannesburg are reason alone to visit. Our fabulous animal life is more varied than just the Big 5, it is also a bird watchers paradise! South Africa is one of the great cultural meeting points of the African continent. This rich cultural heritage is celebrated in its cuisine. Our wines are also considered among the best in the world. If botany is your interest, you could wish for no better destination. Here you will find the third-highest level of biodiversity in the world. A spectacular range of scenery and eco-systems found nowhere else. We hope that you will be able to take the time to experience one of the tours on offer.

DURBAN DAY TOURS

Minimum of 4 passengers required for each tour
Complimentary collection service available from Official IWMC hotels.

DURBAN CITY TOUR – R 350.00 PP

Durban City Tour

Departs on Sunday, 8th July 2012 and Thursday, 12th July 2012 at 09h00 Returns at ±12h00

An introductory tour of Durban, which has been shaped by the early Colonial settlers, the Zulus and the Indians who arrived as indentured laborers in the 19th Century – this is truly a city of contrasts.

  • Drive along and view the ‘Golden Mile’ (Beachfront area) viewing City Hall.
  • Visit the Kwa Muhle Museum (closed on Sundays).
  • Stop at Durban’s Botanic Gardens, founded in 1849 and home to a fine mix of African, Asian and American Trees.
  • Discover the rich Indian history of Durban and experience the first taste of the unique “Bunny Chow” cuisine.
  • Tour concludes with a visit to the Moses Mabhida stadium – optional cable car ride to the top of stadium (for own account) to view Durban and surrounds

 USHAKA MARINE WORLD –  R 465.00 PP

Ushaka Marine World

Departs on Sunday, 8th July 2012 and Thursday, 12th July 2012 at 09h00 Returns at ±12h00

Explore the wonders of ocean life at Durban’s exciting world class facility - uShaka Marine World.

Packed with over 30 indoor and outdoor themed exhibits.

  • View exhibits of South Africa’s unique Indian and Atlantic Ocean marine life.
  • Home to Africa’s largest dolphinarium.
  • Enjoy the spectacular and entertaining dolphin, seal and penguin shows.

 DURBAN HIGHLIGHTS TOUR  – R 730.00 PP

Durban Highlights

Departs on Sunday, 8th July 2012 and Thursday, 12th July 2012 at 09h00 Returns at ±12h00

Enjoy a full day tour discovering the cultural and historical contrasts of the city, before being enthralled at Durban’s hottest attraction; uShaka Marine World.

  • Drive along and view the ‘Golden Mile’ (Beachfront area).
  • Visit the Kwa Muhle Museum (closed on Sundays).
  • Stop at Durban’s Botanic Gardens, founded in 1849 and home to a fine mix of African, Asian and American Trees.
  • Discover the rich Indian history of Durban and experience the first taste of the unique “Bunny Chow” cuisine.
  • Enjoy the spectacular and entertaining dolphin, seal and penguin shows.

HLUHLUWE-UMFOLOZI PARK TOUR – R 1 550.00 PP

Hluhluwe-Umfolozi Park

Departs Thursday, 12th July 2012 at 07h00  Returns at ±19h00

Spend a day on safari in the magical Hluhluwe-Umfolozi Park, the oldest proclaimed reserve in Africa and famous for its highly successful white rhino conservation programme.

  • The reserve is home to 84 species of game, including the ‘Big Five’.
  • There is an impressive 425 different types of birds, at last count!
  • Lunch at Hilltop Camp (or similar) included.
  • Hilly terrain affords some of the most incredible views over the reserve.
  • Optional open safari vehicle game drive is available at a surcharge.

 SANI PASS/LESOTHO TOUR  – R 1 550.00 PP

Sani Pass /  Lesotho

Departs Thursday, 12th July at 06h30  Returns at ±19h00

Please Note: A passport is required & visa conditions may apply.

For those with a sense of adventure, a 4x4 drive up the highest road pass in Africa will certainly provide you with a small dose of adrenalin. For your efforts, it will reward you with its breath-taking scenery.

  • Drive through the rolling hills of the Midlands to the town of Underberg.
  • Board a 4x4 vehicle, the only means by which to tackle the Sani Pass.
  • Enter the Kingdom of Lesotho - another stamp for your passport!
  • Visit a nearby Sotho Village, for a taste of local culture.
  • Light lunch (included) in the highest pub in Africa, with its incredible views.
  • Visit the magnificent Howick Waterfall on your return (time permitting).

 SHAKALAND TOUR  – R 1 120.00 PP

Shakaland

Departs Thursday, 12th July 2012 at 08h30  Returns at ±17h00

Experience traditional Zulu culture and customs at the largest Zulu kraal in all of Zululand, packed into one exhilarating day.

  • Sample some traditional Zulu beer.
  • Enjoy the grace & energy of the Zulu dancers.
  • Witness the skill and artistry that goes into spear, shield, beadwork, pot making and the building of their huts.
  • Visit an iSangoma (traditional healer).
  • A delicious lunchtime feast is included.

 DRAKENSBERG WORLD HERITAGE TOUR –  R 1 500.00 PP

Drakensberg World Heritage

Departs Thursday, 12th July 2012 at 06h30  Returns at ±17h30

As if the stunning mountain scenery of the Drakensberg Mountains were not enough, our visit to the World Heritage Site of Giant’s Castle incorporates a viewing of the enigmatic Bush-man paintings.

  • Enjoy a 3km round trip hike to the site of the caves adorned with the Bushman’s legacy (average level of fitness required).
  • Guided tour of the Bushman paintings, dating back 2 000 years.
  • After working up an appetite, enjoy a hearty lunch, which is included.
  • Return to Durban via the Midlands Meander route, with its many craft and farmers markets.

 ISANDLWANA & RORKE’S DRIFT BATTLEFIELDS TOUR –  R 1850.00 PP


Departs Thursday, 12th July 2012 at ±06h45 Returns at ±19h30

KwaZulu-Natal is rich in Anglo-Zulu war history, where two of the most famous battles fought between the Zulu and British Armies have taken place.

  • Visit the eerie battlefields of Isandlwana and Rorke’s Drift.
  • Lunch is included.

View some of the most spectacular scenery in KwaZulu-Natal

Terms and Conditions

Cancellation Fees

 Notifications of Cancellations must be received in writing and the following penalties, calculated as from the date of receipt of notice, will apply:  

Cancellation before 11 June 2012

25% (twenty-five percent) of the price advertised.

Cancellation before 22 June 2012

50% (fifty percent) of the price advertised.

Cancellation before 25 June 2012

100% (one hundred percent) of the price advertised.

All refunds will be processed after the Congress and on receipt of a written request sent to the Congress Organizers, The Conference Company.

Tours will be conducted in English only and will operate on the specified dates only. 

All tours are based on a minimum of 4 passengers per tour. In the event that the minimum number of passengers is not reached, the tour will be cancelled and payment will be reimbursed after the congress

Meals

Meals included are as specified in the tour itinerary. Please check the applicable itinerary for details.

Transport

Transportation is in air- conditioned touring vehicles, coaches, minibuses or sedan vehicles appropriate to the requirements of the tour. The tour operator therefore reserve the right to use smaller coaches, minibuses or sedan vehicles on its scheduled tours should the number of passengers participating reduce sufficiently to warrant this.

Check in Time

Passengers shall check in at all departure points at least 30 minutes before the scheduled departure time. The Conference Company does not accept responsibility for any passenger who fails to comply with this condition.

Click here to book your tour

Alternatively please contact Sizile Dimba on +27 31 303 9852 or sizile@confco.co.za

 

Several amazing safaris have been designed exclusively for delegates attending the International Wildlife Management Congress, in partnership with Safari Professionals. To learn more about these exciting safaris, Please click here

Star Alliance

The Star Alliance member airlines are pleased to be appointed as the Official Airline Network for IWMC 2012.

To obtain the Star Alliance Conventions Plus discounts and for booking office information please visit www.staralliance.com/conventionsplus and:

  • Choose “For delegates”
  • Under “Delegates login” enter conventions code SA04S12
  • Choose one of the participating airlines listed
  • Call the respective reservation contact listed and quote the conventions code SA04S12 when booking the ticket

Registered participants plus one accompanying person travelling to the event can qualify for a discount of up to 20%, depending on fare and class of travel booked.

The participating airlines for this event are:
Aegean Airlines, Air Canada, bmi, Air China, Continental Airlines, TAM Airlines, Spanair, Adria Airways, Blue1, Lufthansa, LOT Polish Airlines, SWISS International Air Lines, EgyptAir, ANA, Austrian Airlines, Croatia Airlines, Asiana Airlines, South African Airways, Scandinavian Airlines, Brussels Airlines, Singapore Airlines, THAI, Turkish Airlines, TAP Portugal, United Airlines.

Discounts are offered on most published business and economy class fares, excluding website/internet fares, senior and youth fares, group fares and Round the World fares.

Please note: For travel from Japan and New Zealand special fares or discounts are offered by the participating airlines on their own network.

When making your travel plans please present confirmation of your registration or proof of attendance.